Agency Schedule Detail

Authorization Number : 855-0135

Agency Series No. : HR-12

Status : Active

Agency Web Link :

Agency : BWC

Confidential Description : Contains the BWC employees’ social numbers and addresses.

Division : BWCFDAD

Vital Description :

Section : BWCFDAD

Record Title : W-2 FORMS

Revision : 1

Record Description : The W-2 FORMS contain the BWC employees annual earnings, taxes withheld, and other deductions. The W-2 FORMS are in paper and microfiche from 1979 to 2006.

Retention Period	Retention Justification	Media Code	Method of Disposal
To be retained in Payroll for 7 years, and then destroy.	Records are needed for audit purposes.	Microform	Burn
To be retained in Payroll for 3 years, transfer to the records storage facility for 4 years, and then destroy.	Records are needed for audit purposes.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Kevin Gartrell	Records Coordinator	6/13/2008 8:45:00 AM
Approved	Melissa Roach	Records Officer	6/18/2008 3:09:00 PM
Approved	Michael Hardenbrook	Record Administrator	7/15/2008 3:49:00 PM
Approved	Martin Meeks	State Auditor	7/16/2008 10:26:00 AM
Approved	Fred Previts	State Archivist	7/22/2008 1:46:00 PM

Notes

Date	Reason	User