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Agency Schedule Detail

Authorization Number :  760-1312
Agency Series No. :  HRM-14
Status :  Active
Agency Web Link : 
Agency :  DHS
Confidential Description : 
Division :  DHSADM1
Vital Description : 
Section :  DHSADM1BO21
Record Title :  Traffic Violation Conviction
Revision :  0
Record Description :  When an employee is issued a Commercial Drivers License (CDL), there are new Commercial Motor Vehicle Safety Act rules which affect drivers. Under Section 1.2 "Other Safety Act Rules" of the Ohio Commercial Driver Handbook, an employee must notify their employer within 30 days of conviction for any traffic violation. A memorandum, with an attached copy of the traffic ticket, is to be submitted to HRM to inform them of such citation. It is placed into an employees personnel file.
Retention Period Retention Justification Media Code Method of Disposal
Retain until scanned and indexed into intellinetics document imaging system, then destroy. Paper Shred
Discipline reprimands are retained electronically for 12 months provided there is no intervening discipline during that time. Discipline suspensions are retained electronically for 24 months provided there is no intervening discipline during that time. Electronic Delete

Approvals

Status Name Title Date
Approved Barrya Coleman Records Coordinator 5/12/2008 2:35:00 PM
Approved Gary Hively Records Officer 5/12/2008 2:57:00 PM
Approved Michael Hardenbrook Record Administrator 7/15/2008 1:00:00 PM
Approved Fred Previts State Archivist 7/15/2008 3:43:00 PM
Approved Martin Meeks State Auditor 7/16/2008 9:43:00 AM

Notes

Date Reason User

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