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Agency Schedule Detail

Authorization Number :  760-1283
Agency Series No. :  PRINT-01
Status :  Active
Agency Web Link : 
Agency :  DHS
Confidential Description : 
Division :  DHSADM1
Vital Description : 
Section :  DHSADM1PRSV
Record Title :  ODPS Print Orders
Revision :  0
Record Description :  Record series may contain Procurement documents for services, supplies, and/or equipment (Electronic requisitions, Inventory (AIMS) Replenishment Order, Payment Card Log (DPS 0014), Advance Estimates and Vendor Quotes, Print Record and Proof Approval (DPA 0023), Printing Orders (Invitation to Bid [ITB] Documents, PRO ADM 0515, or electronic equivalent), In-house Printing Request (DPS 0005 or electronic equivalent - AIMS, Requisitions, E-mail, etc.), Coding Attachments, Inventory/Usage Reports, Printing Proof Slip (DPA 0016), Complaint to Vendor (ADM 3289), packing slips, delivery/receiving receipts, State of Ohio Vouchers, payment information, proofs, drafts, samples, artwork, memorandums, Shipping Invoice (DPS 0021), and documentation/notes.
Retention Period Retention Justification Media Code Method of Disposal
Retain until audited by Auditor of State’s Office and audit report released, plus four additional fiscal years to ensure discrepancies involving state term printing contracts are resolved, then destroy. Paper Recycle

Approvals

Status Name Title Date
Approved Barrya Coleman Records Coordinator 10/18/2007 1:39:00 PM
Approved Gary Hively Records Officer 10/18/2007 3:02:00 PM
Approved Michael Hardenbrook Record Administrator 10/24/2007 12:04:00 PM
Approved Martin Meeks State Auditor 10/25/2007 10:46:00 AM
Approved Steve Gutgesell State Archivist 10/30/2007 10:42:00 AM

Notes

Date Reason User

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