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Agency Schedule Detail

Authorization Number :  78550010
Agency Series No. :  RTWC-1
Status :  Active
Agency Web Link : 
Agency :  BWC
Confidential Description :  Tax Identification Numbers may be created from an owner of the company’s social security number.
Division :  BWCIMGT
Vital Description : 
Section :  BWCIMGTRTWS
Record Title :  Transitional Work Grant Program File
Revision :  4
Record Description :  This series contains information used to implement a BWC Transitional Work Program by an employer and it includes but is not limited to the following: Transitional Work Grant Agreement, Reimbursement Request, Policy Number, and Narrative from transitional work developers, Transitional Work Manual, BWC review, checklist, correspondence, and email and finance statement from the BWC Fiscal Department. The Transitional Work Grant Program Files are scanned into the Universal Document Service (UDS). The Universal Document Service (UDS) is an imaging concept that stores any type of electronic file, such as Microsoft Office documents, Adobe Acrobat, audio/video, Computer Aided Design (CAD), etc. as well as scanned images.
Retention Period Retention Justification Media Code Method of Disposal
The Transitional Work Grant Program Files are scanned into the Universal Document Service (UDS). Retain the original Transitional Work Grant Program Files in the office for 6 months after the BWC audit has been released, and then destroy. Paper Shred
The Transitional Work Grant Program Files are scanned into the Universal Document Service (UDS). If the policy is cancelled and there is no balance. Retain the electronic files for five years, and then destroy. If there is a balance on the policy. The electronic files will be retained five more years (total of ten years), and then destroy. Possible litigation due to alleged fraud. Electronic Delete

Approvals

Status Name Title Date
Approved Kevin Gartrell Records Coordinator 7/27/2007 9:26:00 AM
Approved Melissa Roach Records Officer 8/13/2007 12:37:00 PM
Approved Michael Hardenbrook Record Administrator 8/14/2007 8:50:00 AM
Approved Martin Meeks State Auditor 8/14/2007 9:17:00 AM
Approved Steve Gutgesell State Archivist 8/21/2007 11:53:00 AM

Notes

Date Reason User

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