Agency Schedule Detail

Authorization Number : 760-0585

Agency Series No. : PERS-5

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description :

Division : DHSOBMV

Vital Description :

Section : DHSOBMVFLDO

Record Title : Periodic Evaluations

Revision : 2

Record Description : The evaluations are completed by Field Services representatives annually and becomes part of the field audit report. The evaluation contains the name of the deputy registrar, city, county, agency number, date, summary of evaluation, comments, recommendations, special problems, and the field representatives name. DISTRIBUTION: Original - Field Services District Office, Copy - Deputy Registrar.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in active files for three years, then destroy.	Ohio Administrative Code Chapter 4501:1-6-01 states the Deputy Registrars retain their records for a minimum of three years. Section 4503.03 of the Ohio Revised Code states the Auditor of State may examine accounts, reports, systems, and other data of each Deputy Registrar at least every two years.	Paper	Recycle

Approvals

Status	Name	Title	Date
Approved	Barrya Coleman	Records Coordinator	12/11/2006 2:01:00 PM
Approved	Gary Hively	Records Officer	12/12/2006 11:02:00 AM
Approved	Martin Meeks	State Auditor	12/13/2006 8:31:00 AM
Approved	Michael Hardenbrook	Record Administrator	12/13/2006 8:31:00 AM
Approved	Steve Gutgesell	State Archivist	12/19/2006 7:48:00 AM

Notes

Date	Reason	User