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Agency Schedule Detail

Authorization Number :  760-1008
Agency Series No. :  B062-19
Status :  Active
Agency Web Link : 
Agency :  DHS
Confidential Description :   Student's name, address,phone number and DOB etc. may be revealed.
Division :  DHSOBMV
Vital Description : 
Section :  DHSOBMVB062
Record Title :  School Drop Outs
Revision :  1
Record Description :  In accordance with section 4510.032 of the ORC High school Drop Out Suspensions are set up when the superintendent of a school district forwards BMV form 2840 to our office. The student is subject to suspension for the following reasons: The student is a child of compulsory age and has withdrawn from school and is not enrolled in and attending an approved program to obtain a diploma or its equivalent. The student has been absent without legitimate excuse for more than 10 consecutive school days or at least 15 total school days. The student is suspended or expelled from school for the use or possession of alcohol, a drug of abuse, or alcohol and a drug of abuse. The student is knowingly conveying, or attempting to convey, a deadly weapon or dangerous ordnance, knowingly possessing a deadly weapon or dangerous ordnance on school premises.
Retention Period Retention Justification Media Code Method of Disposal
All paper documents are held for 30 days and then placed in the recycle bin to be destroyed. Paper Recycle
IT should scan files and delete records 2 years after the subjects 18th birthday if the case has a closed status. All cases generated on/or after May, 2000 are stored in imaging. Retain for 2 years after 18th birthday. In accordance with section 4510 of the Ohio Revised Code the above suspensions are established and should be maintained until compliance. Electronic Delete

Approvals

Status Name Title Date
Approved Barrya Coleman Records Coordinator 6/9/2006 3:21:00 PM
Approved Gary Hively Records Officer 6/12/2006 1:09:00 PM
Approved Michael Hardenbrook Record Administrator 7/13/2006 11:01:00 AM
Approved Martin Meeks State Auditor 7/13/2006 3:19:00 PM
Approved Steve Gutgesell State Archivist 8/23/2006 8:16:00 AM

Notes

Date Reason User

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