Revision : 3
Record Description : This series contains original documents: Exempt Job Audit, Bargaining Unit Working Out of Class Grievances, Applications for Employment (ADM-4268), Personnel Actions (ADM-4100), Performance Appraisals (ADM-4257 (old), ADM-4281-4282-4283, ADM-4271-4272-4273-4274-7275), Tax-Forms (Federal W-4, State IT-4, Municipal DF-328) : Sick & Personal Conversion Forms. Also can be found here are: Change of Adress Cards (ADM4058), Authorization for Payroll Deduction (ADM6307), United Way Deduction Cards, Saving Bond Cards (SBD1930), Authorization for Direct Deposit (ADM4280). In some cases: certificates of commendation, certificates of inhouse course completion, prior service verification letters, Employee Skills Inventory(NF), disciplinary actions.
Personnel actions, with supporting documentation(Employee application attached to PA, Death cert with PA, Supplemental employment agreements with PA,Exempt job audit certs relevant to the job with PA, Prior service records), will be moved to the Benefits file at the time of an employee''''''''''''''''''''''''''''''''s separation from the agency. Personnel actions and supporting documentation (which would normally be a letter from the agency director) regarding disciplinary action other than termination, will be moved to the Benefits file in conjunction with the applicable collective bargaining unit agreement.