Agency Schedule Detail

Authorization Number : 770-2352

Agency Series No. : Rail - 05

Status : Active

Agency Web Link :

Agency : DOT

Confidential Description :

Division : DOT0024

Vital Description : Records of past ORDC meetings are necessary for future railroad projects. History of funding is imperative in assisting with making informed decisions regarding assistance to railroads.

Section : DOT00241

Record Title : Official Commission Meeting Packets

Revision : 2

Record Description : This file contains official documents from ORDC bi-monthly Commission meetings and includes such items as agendas, resolutions, approved project briefings, scopes of work, minutes and audio tapes.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain microfilm and scanned files permanently.		Microform	Permanent
Retain entire packet on-site for a period of five (5) years. After the 5-year period, scan all documents in the packet.	To allow access to historical funding information. Once scanned, the paper records can be trashed or recycled.	Paper	Trash
Retain audio tapes and audio files until written meeting minutes are approved.	Audio tapes are needed until meeting minutes are approved, at which time the meeting minutes are the official record of the proceeding and audio records can be destroyed or deleted.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Jim Lapczynski	Records Officer	7/28/2025 9:22:32 AM
Approved	Terri Dittmar	Record Administrator	8/7/2025 8:51:42 AM
Approved	Fred Previts	State Archivist	8/7/2025 3:29:36 PM
Approved	Martin Meeks	State Auditor	8/13/2025 9:13:56 AM

Notes

Date	Reason	User