Agency Schedule Detail

Authorization Number : 10700108

Agency Series No. : audit-37

Status : Active

Agency Web Link :

Agency : AUD

Confidential Description : contains medical records

Division : AUD0023

Vital Description :

Section : AUD00230023

Record Title : Medicaid Audit Workpapers

Revision : 2

Record Description : Contain Medicaid recipient information with protected health information as defined by the Health Insurance Portability and Accountability Act (HIPAA) OF 1996. Protected information includes patient name, diagnosis, recipient number, birthdate and social security number. The workpapers also include schedules, analysis, transcripts, memoranda and other documents prepared by or for the Auditor of State during the examination of Medicaid cases.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain 6 years from the release date	45CFR164.530(j)(iii)(2)	Electronic	Shred
Retain while needed then destroy after an electronic version has been created and verified for accuracy		Paper	Delete

Approvals

Status	Name	Title	Date
Approved	Martin Meeks	Records Officer	1/28/2026 11:29:20 AM
Approved	Terri Dittmar	Record Administrator	1/29/2026 11:41:46 AM
Approved	Fred Previts	State Archivist	1/29/2026 5:07:29 PM
Approved	Martin Meeks	State Auditor	1/30/2026 8:54:56 AM

Notes

Date	Reason	User