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Agency Schedule Detail

Authorization Number :  883-0119
Agency Series No. :  EXE-0006
Status :  Active
Agency Web Link : 
Agency :  MED
Confidential Description : 
Division :  MEDCAFF
Vital Description :  N/A-Load
Section : 
Record Title :  Journal
Revision :  3
Record Description :  Documents pertaining to Board Meetings and related exhibits, including an outline of the agenda; journal entries; administrative and rules hearings reports & recommendations and final orders; approved notices of opportunity for hearing; signed consent agreements; minutes of Board committee meetings with hand-out materials, Board meeting guest lists; the monthly administrative report to the Board [which may include, but is not limited to: the Monthly Fiscal Report, List of Presentations, List of Continuing Education of Staff Training, Licensure Statistics Sheet, Records, Hearing Unit Administrative Report, Website Volume Statistics, etc.]; and exhibits from Board meetings [if noted in the minutes that the exhibit will be included in the Journal].
Retention Period Retention Justification Media Code Method of Disposal
Paper: Retain until scanned to LAN and CD-ROM and until the LAN and CD-ROM are checked for accuracy, then destroy; however, if not scanned to LAN and CD-ROM, retain permanently. [Note: the Journal has not been maintained on paper since 1997.] Journal Books: Retain in Board Offices for ten years, and until scanned to LAN and LAN checked for accuracy; then transfer to State Archives for their possible retention Historic and reference value Paper Archives
LAN: Retain permanently. CD-ROM: Retain permanently, as backup to LAN Historic and reference value Electronic Permanent

Approvals

Status Name Title Date
Approved Gary Holben Records Officer 1/24/2022 10:07:41 AM
Approved Terri Dittmar Record Administrator 1/25/2022 7:29:09 AM
Approved Fred Previts State Archivist 1/25/2022 3:01:22 PM
Approved Martin Meeks State Auditor 1/26/2022 2:46:55 PM

Notes

Date Reason User

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