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Agency Schedule Detail

Authorization Number :  760-1649
Agency Series No. :  1319
Status :  Active
Agency Web Link : 
Agency :  DHS
Confidential Description :  This series contains confidential medical and financial information and may be subject to redactions under R.C. 149.43.
Division :  DHSOSHP
Vital Description :  This series contains vital life insurance records.
Section :  DHSOSHP'
Record Title :  MetLife Life Insurance Enrollment, Claims, and Billing Documentation
Revision :  0
Record Description :  All records and documentation associated with the administration of the MetLife life insurance program, to include: enrollment forms, beneficiary designation forms, change of coverage paperwork and forms, statement of health forms, State Highway Patrol Federal Credit Union MetLife allocation forms, payroll deduction cards, conversion notices, cancellation notices and forms, death claims, death claim payouts and associated documentation, billing and invoices, payment records and general correspondence.
Retention Period Retention Justification Media Code Method of Disposal
Paper records are scanned in and digitally stored. The duplicate paper records are retained for 7 years after the date of the claim. Paper copies are retained for original signature and enrollment records. Paper Shred
All paper documents scanned and saved in MetLife system. Digital copies are retained permanently. Needed to retain records of premiums and benefit payments. Electronic Permanent

Approvals

Status Name Title Date
Approved Corey Fromille Records Officer 7/9/2026 1:24:26 PM
Approved Terri Dittmar Record Administrator 7/13/2026 7:41:48 AM
Approved Martin Meeks State Auditor 7/13/2026 11:34:05 AM
Approved Fred Previts State Archivist 7/22/2026 5:12:19 PM

Notes

Date Reason User

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