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Agency Schedule Detail

Authorization Number :  700-0292
Agency Series No. :  HEMP-0007
Status :  Active
Agency Web Link : 
Agency :  AGR
Confidential Description :  These records contain results of criminal records check conducted by the Ohio Bureau of Criminal Identification and Investigation (BCII), which may include records from the Federal Bureau of Investigation (FBI) which are not a matter of public record pursuant to Ohio Revised Code Section 4776.04. According to the Ohio BCII and the FBI, these records are confidential and should be shredded once the information needed for registration, license or certificate purposes is obtained. These records may also contain social security numbers which is confidential pursuant to 5 USC 552a.
Division :  AGRHEMP
Vital Description : 
Section :  AGRHEMPNONE
Record Title :  Hemp Licensee Criminal Record Background Check Results
Revision :  0
Record Description :  This record retention schedule consists of results from criminal records checks conducted by BCII for applicants for hemp processing license. These records may contain social security numbers and results of criminal records check which are not a matter of public record pursuant to Ohio Revised Code Section 4776.04. Per the Ohio BCII and the Federal Bureau of Investigation, these records are highly confidential and should be shredded once the information needed for registration, license or certificate purposes is obtained.
Retention Period Retention Justification Media Code Method of Disposal
For "No Records" identified criminal background checks, document in the licensure file that the information was received and then immediately dispose of the record. For criminal background checks with identified criminal records, document the criminal case(s) court of jurisdiction and case number(s) and then immediately dispose of the record. If the licensee appeals the denial of their license, the court(s) of jurisdiction can be contacted to obtain a certified copy of records needed to support the denial. Paper Shred

Approvals

Status Name Title Date
Approved Renee Schmauch Records Officer 6/10/2026 11:34:53 AM
Approved Terri Dittmar Record Administrator 6/11/2026 9:25:35 AM
Approved Fred Previts State Archivist 6/11/2026 9:45:33 AM
Approved Martin Meeks State Auditor 6/11/2026 2:27:12 PM

Notes

Date Reason User

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