Agency Schedule Detail

Authorization Number : 760-1646

Agency Series No. : 2028

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description : May contain personal information that is considered confidential and subject to redaction under the Federal Privacy Act and Ohio Revised Code (ORC).

Division : DHSDIRO

Vital Description :

Section : DHSDIROHRMO

Record Title : Mentorship Program Forms

Revision : 0

Record Description : Records include applications, participation agreements, activity logs, supervisor acknowledgements and advisement forms, and related supporting documentation used to administer and document the Department of Public Safety's Mentorship Program. These records document employee applications, eligibility review, mentor-mentee matching, supervisory approval and input, participation requirements, and program activities throughout the mentoring partnership.

Retention Period	Retention Justification	Media Code	Method of Disposal
Paper originals may be destroyed after scanning, provided the electronic versions are verified for accuracy, completeness, and accessibility.	Once the records have been scanned and the electronic versions have been verified for accuracy, the paper originals are no longer needed for administrative purposes.	Paper	Shred
Retain for 5 years.	Kept for possible reference. After 5 years there is no administrative value.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Corey Fromille	Records Officer	5/15/2026 12:44:45 PM
Approved	Terri Dittmar	Record Administrator	5/20/2026 9:53:18 AM
Approved	Martin Meeks	State Auditor	5/20/2026 10:14:43 AM
Approved	Fred Previts	State Archivist	5/20/2026 5:06:59 PM

Notes

Date	Reason	User