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Agency Schedule Detail

Authorization Number :  440-0503
Agency Series No. :  01-01
Status :  Active
Agency Web Link : 
Agency :  DOH
Confidential Description :  Retention schedule is consistent with Ohio Revised Code Section 2305.06 - statute of limitations for a contract in writing
Division :  DOH6000
Vital Description :  Retention schedule is consistent with Ohio Revised Code Section 2305.06 - statute of limitations for a contract in writing
Section :  DOH60006001
Record Title :  Written agreements reflecting use of ODH data
Revision :  0
Record Description :  Written agreements and addenda that reflect using ODH data often referred to as Data Use Agreements, and applications or requests to use data, and all related documentation such as supplemental submissions and amended agreements.
Retention Period Retention Justification Media Code Method of Disposal
For written agreements; addenda, applications and amendments terminating prior to June 16, 2021, retain 8 years after contract termination, then destroy. *Provided all contract issues are resolved. For written agreements; addenda, applications and amendments terminating after June 16, 2021, retain 6 years after contract termination, then destroy. Provided all contract issues are resolved. Retention schedule is consistent with Ohio Revised Code Section 2305.06 - statute of limitations for a contract in writing. Paper Shred
For written agreements; addenda, applications and amendments which terminated prior to June 16, 2021, retain 8 years after contract termination, then destroy. *Provided all contract issues are resolved. For written agreements; addenda, applications and amendments which terminated after June 16, 2021, retain 6 years after contract termination, then destroy. *Provided all contract issues are resolved. Retention schedule is consistent with Ohio Revised Code Section 2305.06 - statute of limitations for a contract in writing Electronic Erase

Approvals

Status Name Title Date
Approved Darren Hurt Records Officer 3/18/2026 11:01:51 AM
Approved Terri Dittmar Record Administrator 3/24/2026 3:11:53 PM
Approved Fred Previts State Archivist 3/24/2026 4:28:05 PM
Approved Martin Meeks State Auditor 3/25/2026 9:35:24 AM

Notes

Date Reason User

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