RIMS Home RIMS Home
  • General Schedule List
  • Agency Schedule Search
  • Agency-Adopted General Schedule Search
  • Agency/Division/Section
  • State User Login

Agency Schedule Detail

Authorization Number :  10900694
Agency Series No. :  IT-23
Status :  Active
Agency Web Link : 
Agency :  TOS
Confidential Description : 
Division : 
Vital Description : 
Section : 
Record Title :  AI Staff Meeting Transcriptions and Summaries
Revision :  0
Record Description :  Staff meetings that are held online through video conferencing software and an AI powered note taking tool is utilized during the meeting. After the meeting, the AI tool provides a detailed transcript of what was discussed during the meeting and/or provides a detailed summary of the transcript.
Retention Period Retention Justification Media Code Method of Disposal
Retain AI summary of meeting for six months after date of meeting, unless the meeting topic is subject to ongoing litigation, audit, or regulatory hold. Electronic Delete
Retain AI transcription of meeting for one month after date of meeting, unless the meeting topic is subject to ongoing litigation, audit, or regulatory hold. Electronic Delete

Approvals

Status Name Title Date
Approved James Roche Records Officer 2/6/2026 10:16:30 AM
Approved Harold Anderson Records Officer 2/11/2026 9:39:55 AM
Approved Terri Dittmar Record Administrator 2/17/2026 7:17:56 AM
Approved Fred Previts State Archivist 2/17/2026 10:46:08 AM
Approved Martin Meeks State Auditor 2/18/2026 7:49:24 AM

Notes

Date Reason User

Back to List  

Records Management
Records Management
  • Home
  • Contact/Help
  • Home
  • Contact/Help

© 2026 - RIMS, State of Ohio

© 2026 - RIMS, State of Ohio