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Agency Schedule Detail

Authorization Number :  50610145
Agency Series No. :  DVS-SAA-001
Status :  Active
Agency Web Link : 
Agency :  DVS
Confidential Description : 
Division :  DVS
Vital Description : 
Section :  DVS
Record Title :  State Approving Agency Files
Revision :  0
Record Description :  All records pertaining to the duties of the State Approving Agency ("SAA") section of the Department. This includes but is not limited to, voyager reports, travel expenses, quarterly reports, and school catalogs. This schedule implements the contractual requirement of the cooperative agreement between DVS and the United States Department of Veterans Affairs. The retention period also allows sufficient time for audits and other reviews balanced against reducing long term storage costs for records with limited administrative value beyond the retention period.
Retention Period Retention Justification Media Code Method of Disposal
Retain seven (7) years then destroy. This period aligns with the seven (7) year retention requirement in Article IV paragraph (2) of the cooperative agreement between DVS and the United States Department of Veterans Affairs. It also allows for sufficient time for audits and other reviews. Paper Shred

Approvals

Status Name Title Date
Approved Brian Peters Records Officer 2/6/2026 8:22:55 AM
Approved Terri Dittmar Record Administrator 2/9/2026 9:30:40 AM
Approved Fred Previts State Archivist 2/9/2026 9:57:56 AM
Approved Martin Meeks State Auditor 2/10/2026 9:47:22 AM

Notes

Date Reason User

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