Agency Schedule Detail

Authorization Number : 50930043

Agency Series No. : DCY-CFR

Status : Active

Agency Web Link :

Agency : DCY

Confidential Description : Statute to support the confidentiality, use 2151.421, 5101.132 and 5153.17.

Division : DCYSTRA

Vital Description :

Section : DCYSTRAECPA

Record Title : Child Fatality Reviews

Revision : 0

Record Description : Reviews and related correspondence documenting county agency child abuse and neglect cases, including reports of specific agency action to address instances of neglect and abuse. Most of the hard copy records are maintained in district offices. Copies of the correspondence are maintained on-site.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in office 60 days after imaging and then destroy.	Statute to support the confidentiality, use 2151.421, 5101.132 and 5153.17. When a child dies, they do reports that goes to administration. Due to the serious/delicate nature of the documents' content, they are evaluated through comparison and trend studies by multiple State Departments, subpoenaed for legal action and requested by the media.	Paper	Shred
Retain in office 10 years.	Statute to support the confidentiality, use 2151.421, 5101.132 and 5153.17. When a child dies, they do reports that goes to administration. Due to the serious/delicate nature of the documents' content, they are evaluated through comparison and trend studies by multiple State Departments, subpoenaed for legal action and requested by the media	Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Davaughna Parks	Records Officer	5/22/2025 10:17:47 AM
Approved	Terri Dittmar	Record Administrator	5/27/2025 9:39:34 AM
Approved	Fred Previts	State Archivist	5/27/2025 3:55:10 PM
Approved	Martin Meeks	State Auditor	6/2/2025 11:02:05 AM

Notes

Date	Reason	User