Agency Schedule Detail

Authorization Number : 50930021

Agency Series No. : DCY- PFR

Status : Active

Agency Web Link :

Agency : DCY

Confidential Description : Record series contains personal information for the mother, father and child.

Division : DCYCOS

Vital Description :

Section : DCYCOSOCTF

Record Title : Putative Fathers Registry

Revision : 0

Record Description : Record of potential fathers filed by mothers in adoption cases to search the system to see if the father is registered. Files may include the Registration form, JFS-01694 (Father’s form that is filed if he wants to prevent the adoption), letter of receipt, Search Request form, JFS-01695 (Mother’s form that is filed to look for a system match), and the Preliminary Certification Notice, JFS-01696, which contains names, birth dates, SS#’s, and addresses for the mother, father and child. Information is available on the Internet.

Retention Period	Retention Justification	Media Code	Method of Disposal
Maintain data in Putative Father’s Registry system permanently. A copy will be retained off-site by MMIS for disaster recovery purposes.	Necessary to maintain a history of the father because the father can claim a wrongful adoption at any point until the child becomes an adult and the father can register in multiple years for multiple children.	Electronic	Permanent
Retain in office 1 year after final certification is issued, then transfer to records center for 2 years, then destroy.		Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Davaughna Parks	Records Officer	5/21/2025 3:55:18 PM
Approved	Terri Dittmar	Record Administrator	5/27/2025 9:22:58 AM
Approved	Fred Previts	State Archivist	5/27/2025 4:40:28 PM
Approved	Martin Meeks	State Auditor	5/30/2025 9:13:21 AM

Notes

Date	Reason	User