| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Indefinitely until scanned then dispose | Paper files have administrative value until they are scanned. Once scanned, electronic records are superior in security of the PHI and PII of the information and storage cost to paper records. At that point, paper records have minimal administrative value and represent a risk of accidental spillage of PHI and PII as well as unnecessary storage costs to the State. | Paper | Shred |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Brian Peters | Records Officer | 4/16/2025 7:59:22 AM |
| Approved | Terri Dittmar | Record Administrator | 4/18/2025 1:24:12 PM |
| Approved | Fred Previts | State Archivist | 4/21/2025 9:33:15 AM |
| Approved | Martin Meeks | State Auditor | 4/23/2025 8:51:41 AM |
| Date | Reason | User |
|---|