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Agency Schedule Detail

Authorization Number :  50610142
Agency Series No. :  DVS-HR-001
Status :  Active
Agency Web Link : 
Agency :  DVS
Confidential Description : 
Division :  DVS
Vital Description : 
Section :  DVS
Record Title :  Human Resources Paper Files
Revision :  0
Record Description :  Any Human Resources document in paper form that has been scanned into electronic storage or is otherwise duplicative of an electronic record. This includes, but is not limited to employee documents, employee applications, licensing records, position descriptions, grievance records, employment verification, benefits documents, on boarding checklists, and workers compensation. It is the purpose of this Record Series to reduce duplication and physical storage costs where records are fully memorialized electronically. This Record Series does not apply to electronic records. Those records would be eligible for disposal per established Record Series specific to the record type.
Retention Period Retention Justification Media Code Method of Disposal
Retain as per record specific record series unless it is scanned for electronic storage. Once scanned, the paper copy can be disposed of. Paper storage is duplicative with little to no benefit over electronic storage while incurring storage costs. The Department intends to utilize electronic storage as the primary records repository. Paper Shred

Approvals

Status Name Title Date
Approved Brian Peters Records Officer 4/15/2025 12:03:37 PM
Approved Terri Dittmar Records Officer 4/18/2025 1:23:04 PM
Approved Fred Previts State Archivist 4/21/2025 9:29:28 AM
Approved Martin Meeks State Auditor 4/23/2025 8:49:16 AM

Notes

Date Reason User

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© 2025 - RIMS, State of Ohio