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Agency Schedule Detail

Authorization Number :  10551822
Agency Series No. :  PTA-PRO-17
Status :  Active
Agency Web Link : 
Agency :  AGO
Confidential Description :  May contain peace officer information (ORC 149.43(A)(1)(p)).
Division :  AGOPA74
Vital Description : 
Section : 
Record Title :  Rejected Officer Reciprocity Applications
Revision :  0
Record Description :  Records documenting the rejection of out-of-state peace officers, corrections officers, or security officers applying for positions in the state of Ohio per ORC 4796 either due to not meeting needed qualifications or did not get appointed within 2 years (OAC 109:2-1-12). Records include, but are not limited to, the application request for reciprocal occupational certificate, employment verification and other human resources documents, officer basic training certifications, webcheck background results, national decertification database results, reciprocal certificate checklist, and correspondence determining approval or rejection of application. Approved officer reciprocity applications will be retained with the peace officer's file under its own applicable records retention schedule.
Retention Period Retention Justification Media Code Method of Disposal
Retain 3 years after decision to reject or officer is not appointed within 2 years. Per OAC 109:2-1-12, peace officers who have been awarded a certificate of completion of basic training, but have not been appointed as a peace officer or trooper for more than 1 year but less than 4 years, will need to complete a refresher course; thus requiring a re-application for appointment. Electronic Delete
Retain 3 years after decision to reject or officer is not appointed within 2 years. If scanned and saved electronically, dispose of paper immediately. Per OAC 109:2-1-12, peace officers who have been awarded a certificate of completion of basic training, but have not been appointed as a peace officer or trooper for more than 1 year but less than 4 years, will need to complete a refresher course; thus requiring a re-application for appointment. Paper Shred

Approvals

Status Name Title Date
Approved Nathan Owens Records Officer 4/1/2025 10:37:10 AM
Approved Terri Dittmar Records Coordinator 4/2/2025 9:18:19 AM
Approved Martin Meeks State Auditor 4/10/2025 9:30:04 AM
Approved Fred Previts State Archivist 4/11/2025 9:38:35 AM

Notes

Date Reason User

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