Agency Schedule Detail

Authorization Number : 760-1632

Agency Series No. : HL-08

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description : RC 149.43 may contain SSNs and peace officer residential information

Division :

Vital Description : This information is required for the STACC/SAIC to operate the CNSI program pursuant to the US DHS laws, regs and guidelines

Section :

Record Title : SAIC/STACC-Security Clearance Personnel File

Revision : 0

Record Description : Includes documents related to obtaining and maintaining a DHS-sponsored Security Clearance, in furthermore of the DHS Classified National Security Information (CNSI) Program, administered by the STACC/SAIC. Documents include but not limited to the nomination forms, supporting documents (e.g. fingerprints, eAPP, SF 312) HSDN access and PINS, and self-reporting documentation (e.g. changes in personal status, foreign contacts, foreign travel).

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in office files throughout the length of the individual's security clearance (10 year max for initial issuance, followed by 10 year max for each renewal/Periodic Review, then shred once clearance is inactivated.)	Retention is required by administrative and operational value to record the date and supporting documents for initial and renewal/Periodic Review of a security clearance, contact information, and self-reporting requirements.	Paper	Shred
Retain in OHS network drive throughout the length of the individual's security clearance (10 year max for initial issuance, followed by 10 year max for each renewal/Periodic Review), then delete once clearance is inactivated	Retention is required for administrative and operational value to record the date and supporting documents for initial and renewal/Periodic Review of a security clearance, contact information, and self-reporting requirements.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Randall Hawk	Records Officer	2/12/2025 2:06:02 PM
Approved	Terri Dittmar	Record Administrator	2/19/2025 7:20:20 AM
Approved	Fred Previts	State Archivist	2/19/2025 9:20:52 AM
Approved	Martin Meeks	State Auditor	2/19/2025 11:42:26 AM

Notes

Date	Reason	User