Agency Schedule Detail

Authorization Number : 950-1018

Agency Series No. : 5-02-03

Status : Active

Agency Web Link :

Agency : LOT

Confidential Description : may contain confidential and personal information

Division : LOTFINA

Vital Description :

Section : LOTFINACLMS

Record Title : Original Bet Ticket Returns from Retailers

Revision : 0

Record Description : File contains the original winning ticket and pink claim (lower portion) transmittal copy received from the Lottery Retailers. The winning tickets are exchanged at the agent location for a Pay to Bearer negotiable instrument entitling the winner to collect their winnings. The winning tickets and Claim copies are filed in date-received order.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain digital copy in system for seven (7) years, then destroy.	must retain based on IRS code	Electronic	Delete
Retain hard copy in the operating area until the claim is paid in full, scan into system, then shred hard copy.		Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Margaret Tomaro	Records Officer	10/10/2024 11:13:03 AM
Approved	Terri Dittmar	Record Administrator	10/11/2024 7:52:39 AM
Approved	Martin Meeks	State Auditor	10/15/2024 11:28:20 AM
Approved	Fred Previts	State Archivist	10/17/2024 11:15:20 AM

Notes

Date	Reason	User