Agency Schedule Detail

Authorization Number : 800-0846

Agency Series No. : 51-01

Status : Active

Agency Web Link :

Agency : COM

Confidential Description : For open cases, records are considered investigatory work product and may also contain associated personal information.

Division : COMOFA1

Vital Description : Records are essential to the operation of the Investigations Bureau as is required by R.C. 3737.24.

Section : COMOFA1INVB

Record Title : Investigation Files

Revision : 0

Record Description : Investigative documentation including but not limited to evidence documents, subpoenas, statements, consent forms, insurance information, advice of rights, reports, audio and/or video, and any other pertinent documentation collected.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain paper copy in operating area, enter statistical data, and scan additional documents into case file. Retain original paper file until deemed obsolete or of no evidentiary value.	The statute of limitations for the crime of arson and aggravated arson is 7 and 20 yrs respectively; the statute of limitations for a homicide is indefinite. New witnesses and/or evidence may be discovered leading to an arrest or criminal prosecution. Records are also sought for civil actions for years post-incident. However, upon closure of a case and/or exhaustion of appeals, if any, the record may be deemed obsolete and/or of no evidentiary value.	Paper	Shred
Retain electronic records until deemed obsolete or of no evidentiary value.	The statute of limitations for the crime of arson and aggravated arson is 7 and 20 yrs respectively; the statute of limitations for a homicide is indefinite. New witnesses and/or evidence may be discovered leading to an arrest or criminal prosecution. Records are also sought for civil actions for years post-incident. However, upon closure of a case and/or exhaustion of appeals, if any, the record may be deemed obsolete and/or of no evidentiary value.	Electronic	Delete
Retain microfilm until deemed obsolete or of no evidentiary value.	The statute of limitations for the crime of arson and aggravated arson is 7 and 20 yrs respectively; the statute of limitations for a homicide is indefinite. New witnesses and/or evidence may be discovered leading to an arrest or criminal prosecution. Records are also sought for civil actions for years post-incident. However, upon closure of a case and/or exhaustion of appeals, if any, the record may be deemed obsolete and/or of no evidentiary value.	Microform	Shred

Approvals

Status	Name	Title	Date
Approved	Holly Johnston	Records Officer	7/15/2024 2:43:19 PM
Approved	Terri Dittmar	Record Administrator	7/16/2024 7:56:12 AM
Approved	Martin Meeks	State Auditor	7/16/2024 8:03:14 AM
Approved	Fred Previts	State Archivist	7/16/2024 4:31:07 PM

Notes

Date	Reason	User