Retention Period | Retention Justification | Media Code | Method of Disposal |
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Retain paper copy in operating area, enter statistical data, and scan additional documents into case file. Retain original paper file until deemed obsolete or of no evidentiary value. | The statute of limitations for the crime of arson and aggravated arson is 7 and 20 yrs respectively; the statute of limitations for a homicide is indefinite. New witnesses and/or evidence may be discovered leading to an arrest or criminal prosecution. Records are also sought for civil actions for years post-incident. However, upon closure of a case and/or exhaustion of appeals, if any, the record may be deemed obsolete and/or of no evidentiary value. | Paper | Shred |
Retain electronic records until deemed obsolete or of no evidentiary value. | The statute of limitations for the crime of arson and aggravated arson is 7 and 20 yrs respectively; the statute of limitations for a homicide is indefinite. New witnesses and/or evidence may be discovered leading to an arrest or criminal prosecution. Records are also sought for civil actions for years post-incident. However, upon closure of a case and/or exhaustion of appeals, if any, the record may be deemed obsolete and/or of no evidentiary value. | Electronic | Delete |
Retain microfilm until deemed obsolete or of no evidentiary value. | The statute of limitations for the crime of arson and aggravated arson is 7 and 20 yrs respectively; the statute of limitations for a homicide is indefinite. New witnesses and/or evidence may be discovered leading to an arrest or criminal prosecution. Records are also sought for civil actions for years post-incident. However, upon closure of a case and/or exhaustion of appeals, if any, the record may be deemed obsolete and/or of no evidentiary value. | Microform | Shred |
Status | Name | Title | Date |
---|---|---|---|
Approved | Holly Johnston | Records Officer | 7/15/2024 2:43:19 PM |
Approved | Terri Dittmar | Record Administrator | 7/16/2024 7:56:12 AM |
Approved | Martin Meeks | State Auditor | 7/16/2024 8:03:14 AM |
Approved | Fred Previts | State Archivist | 7/16/2024 4:31:07 PM |
Date | Reason | User |
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