Agency Schedule Detail

Authorization Number : 10551813

Agency Series No. : TOB-AGO-05

Status : Active

Agency Web Link :

Agency : AGO

Confidential Description : May contain financial information (ORC 149.43(A)(1)(v)) and tax information (ORC 1346.03).

Division : AGOTOBA

Vital Description : Records may be only copy in existence.

Section :

Record Title : Non-Participating Manufacturer (NPM) Files

Revision : 0

Record Description : Files on Non-Participating Tobacco Manufacturers (NPM) who are not parties to the 1998 Tobacco Master Settlement Agreement (MSA) with the State of Ohio. Records include, but are not limited to, collected information on the tobacco product manufacturer, examples of products and brands, annual certification files, quarterly certification files, and records documenting deposits into escrow fund.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain 25 years after NPM has ceased business and sales in the State of Ohio or until NPM no longer in business and there is no ongoing arbitration involving the their business/sales, whichever is later. Records not needed in the ongoing arbitration case can be destroyed when no longer of administrative value.	Per ORC 1346.02, deposited funds by NPMs shall be released from escrow and revert back to such tobacco product manufacturer 25 years after the date on which they were placed into escrow.	Electronic	Delete
Retain 25 years after NPM has ceased business and sales in the State of Ohio or until NPM no longer in business and there is no ongoing arbitration involving the their business/sales, whichever is later. Records not needed in the ongoing arbitration case can be destroyed when no longer of administrative value. If scanned and saved electronically, dispose of immediately.	Per ORC 1346.02, deposited funds by NPMs shall be released from escrow and revert back to such tobacco product manufacturer 25 years after the date on which they were placed into escrow.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Nathan Owens	Records Officer	5/8/2024 11:11:24 AM
Approved	Terri Dittmar	Records Coordinator	5/9/2024 7:42:26 AM
Approved	Martin Meeks	State Auditor	5/9/2024 8:08:02 AM
Approved	Fred Previts	State Archivist	5/9/2024 9:22:06 AM

Notes

Date	Reason	User