Agency Schedule Detail

Authorization Number : 855-1211

Agency Series No. : BPAY-35

Status : Active

Agency Web Link :

Agency : BWC

Confidential Description : Yes, Record data contain social security numbers, tax identification numbers, bank routing and account numbers..

Division : BWCFDAD

Vital Description :

Section : BWCFDADBPAY

Record Title : Bank Account Data stored in EFT RNP

Revision : 0

Record Description : History of bank account is stored within the EFT Rates & Payments (RNP) module. Open accounts are closed when there are no payment(s) for one (1) year. The bank account numbers stored in EFT RNP contain accounts of injured workers and injured workers’ dependents.

Retention Period	Retention Justification	Media Code	Method of Disposal
For injured worker bank routing and account data, retain the data for six (6) years after any of the following: 1. The injured worker’s/dependents’ claim is settled; or 2. The injured worker’s/dependents’ claim has reached the statute of limitations in R.C. 4123.52; or 3. The injured worker’s/dependents’ bank account is closed.	Maintain records for audit purposes and possible litigation.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	JEFF Hitch	Records Coordinator	6/21/2023 11:15:19 AM
Approved	Colleen Cottrell Erdman	Records Officer	6/21/2023 1:10:33 PM
Approved	Terri Dittmar	Record Administrator	7/5/2023 6:59:52 AM
Approved	Martin Meeks	State Auditor	7/5/2023 10:21:03 AM
Approved	Fred Previts	State Archivist	7/5/2023 12:38:53 PM

Notes

Date	Reason	User