RIMS Home RIMS Home
  • General Schedule List
  • Agency Schedule Search
  • Agency-Adopted General Schedule Search
  • Agency/Division/Section
  • State User Login

Agency Schedule Detail

Authorization Number :  50750285
Agency Series No. :  2023-20-04
Status :  Active
Agency Web Link : 
Agency :  ODM
Confidential Description :  Records may contain personally identifiable information (PII), Protected Health Information (PHI), and/or Confidential Personal Information (CPI). As such, the records are deemed protected under state and federal privacy laws. Records may also contain systems infrastructure documents that are not a public record per R.C. 149.433.
Division :  ODMLEGL
Vital Description : 
Section :  ODMLEGLPRIN
Record Title :  Audit Coordination and Remediation Documents
Revision :  1
Record Description :  The records contain information pertaining to audits conducted by outside auditing entities (CMS, HHS-OIG, OBM, AOS, etc.) as part of the agency's audit coordination and remediation efforts. Records may include systems infrastructure, PHI/PII/CPI, process narratives, and other responses to audit requests from any auditing entity. At the closure of an audit, the auditing entity sends ODM a report with remediation recommendations. ODM develops and completes a corrective action plan and documents the actions taken.
Retention Period Retention Justification Media Code Method of Disposal
Retain in office for 4 years and 6 years in storage, (10 years total) then destroy provided audits are completed and released and all discrepancies are resolved. Paper Shred
Retain on agency drive for 10 years, then destroy provided audits are completed and released and all discrepancies are resolved. Electronic Delete

Approvals

Status Name Title Date
Approved Dennis Hawk Records Coordinator 1/24/2024 3:49:17 PM
Approved Katherine DuMond Records Officer 12/2/2024 3:38:49 PM
Approved Terri Dittmar Record Administrator 12/3/2024 8:39:10 AM
Approved Fred Previts State Archivist 12/3/2024 10:43:01 AM
Approved Martin Meeks State Auditor 12/4/2024 9:46:52 AM

Notes

Date Reason User

Back to List  

Records Management
Records Management
  • Home
  • Contact/Help
  • Home
  • Contact/Help

© 2025 - RIMS, State of Ohio

© 2025 - RIMS, State of Ohio