Agency Schedule Detail

Authorization Number : 440-0494

Agency Series No. : 82-02

Status : Active

Agency Web Link :

Agency : DOH

Confidential Description :

Division : DOH8000

Vital Description : Revised Code Section 2305.06

Section :

Record Title : Written Contracts for goods or services and Competitive Bids

Revision : 0

Record Description : Written contracts for goods, services, grants, sub-grants, temporary personnel, purchase orders and all related documentation including requests for proposals, competitive bids, responses, evaluations, clarifications, awards, protest, change orders, amendments and performance bond documents.

Retention Period	Retention Justification	Media Code	Method of Disposal
For written contracts and related RFP documents terminating prior to June 16, 2021, retain 8 years after contract termination, then destroy. Provided all contract issues are resolved. For contracts and related RFP documents terminating after June 16, 2021, retain 6 years after contract termination, then destroy. Provided all contract issues are resolved.	Retention schedule is consistent with Ohio Revised Code Section 2305.06 - statute of limitations for a contract in writing.	Paper	Shred
or written contracts and related RFP documents which terminated prior to June 16, 2021, retain 8 years after contract termination, then destroy. Provided all contract issues are resolved. For contracts and related RFP documents which terminated after June 16, 2021, retain 6 years after contract termination, then destroy. Provided all contract issues are resolved.	Retention schedule is consistent with Ohio Revised Code Section 2305.06 - statute of limitations for a contract in writing	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Darren Hurt	Records Officer	2/13/2023 2:38:11 PM
Approved	Terri Dittmar	Record Administrator	2/21/2023 11:15:56 AM
Approved	Martin Meeks	State Auditor	2/22/2023 8:27:33 AM
Approved	Fred Previts	State Archivist	2/24/2023 4:04:42 PM

Notes

Date	Reason	User