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Agency Schedule Detail

Authorization Number :  11001666
Agency Series No. :  OES-4
Status :  Active
Agency Web Link : 
Agency :  DAS
Confidential Description :  May contain social security information and other personally identifiable information
Division :  DAS0100
Vital Description : 
Section :  DAS01000114
Record Title :  DAS Employee USCIS I-9 Employment Eligibility Forms
Revision :  1
Record Description :  As mandated by the Immigration Reform and Control Act of 1986, the United State Citizenship and Immigration Services (USCIS) I-9 form is used to verify an employee’s identity and legal authorization to work within the United States. The form contains information such as the employee’s name, social security number, date of birth, and employer review and verification of documented identification of the employee. OES inputs form data into eVerify, I-9 form is retained within OnBase.
Retention Period Retention Justification Media Code Method of Disposal
Retain until scanned, then destroy Paper Shred
Retain 3 years from date of hiring or 1 year after employment is terminated, whichever is later. Electronic Erase

Approvals

Status Name Title Date
Approved David Day Records Coordinator 12/4/2025 10:55:24 AM
Approved Denise DePalma Records Officer 12/9/2025 11:14:35 AM
Approved Terri Dittmar Record Administrator 12/11/2025 7:39:43 AM
Approved Fred Previts State Archivist 12/11/2025 11:29:40 AM
Approved Martin Meeks State Auditor 12/16/2025 10:34:56 AM

Notes

Date Reason User

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