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Agency Schedule Detail

Authorization Number :  855-1209
Agency Series No. :  MSAD
Status :  Active
Agency Web Link : 
Agency :  BWC
Confidential Description :  Records contain medical information, audit reports, medical records, investigatory records, financial statements and the name of BWC, PBM employees, and Injured Workers.
Division :  BWCMSAD
Vital Description : 
Section :  BWCMSAD
Record Title :  Pharmacy Benefits Manager (PBM) Audits
Revision :  0
Record Description :  The Pharmacy Benefits Manager (PBM) Audits are files that consist of spreadsheets, e-mails, audit reports, eligibility documents, medical documents, billing documents, financial documents, reconciliation documents, final closing settlement documents, draft audit reports, appeals (concerning the lack of controls discovered during the audits), and final audit reports. Statute of limitations applies to these date ranges as follows: Contract termination date prior to 09-28-2005 therefore statute of limitations date is 16 years from date of expiration or termination. Contract termination date 09-28-2005 to 09-28-2012 therefore statute of limitations date is 09-28-2021(Section 4 shortens existing date). Contract termination date after 9-28-2012 to 6-15-2021 therefore statute of limitations date is nine years from date of expiration or termination (O.R.C.2305.06). Contract termination date after 9-16-2021 therefore statute of limitations date is six years from date of expiration or termination (O.R.C.2305.06). Rete
Retention Period Retention Justification Media Code Method of Disposal
Scan, verify image and securely shred. Paper records can be securely shredded after scanning. Follow O.R.C. 2305.06 - which states an action upon a specialty or an agreement, contract, or promise in writing shall be brought within six years after the cause of action accrued Paper Shred
Retain 6 years from the date of expiration or termination of the contract, then destroy. Follow O.R.C. 2305.06 - which states an action upon a specialty or an agreement, contract, or promise in writing shall be brought within six years after the cause of action accrued Electronic Delete

Approvals

Status Name Title Date
Approved Kevin Frazier Records Coordinator 10/18/2022 12:01:04 PM
Approved Colleen Cottrell Erdman Records Officer 10/18/2022 12:53:01 PM
Approved Terri Dittmar Record Administrator 10/19/2022 10:01:37 AM
Approved Fred Previts State Archivist 10/19/2022 4:54:52 PM
Approved Martin Meeks State Auditor 10/20/2022 9:55:12 AM

Notes

Date Reason User

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