Agency Schedule Detail

Authorization Number : 50030156

Agency Series No. : D300-10

Status : Active

Agency Web Link :

Agency : SOS

Confidential Description : May contain personal information that is considered confidential and subject to redaction in accordance with section 149.43 of the Revised Code and Chapter 4501-55 of the Administrative Code.

Division : SOSD300

Vital Description :

Section : SOSD300

Record Title : Notary Complaints, Investigations, Disciplinary Determinations and Administrative Hearing Case Files

Revision : 0

Record Description : Includes, but is not limited to, complaints received against notaries public, communication with investigators, reports filed by investigators, disciplinary determinations, documents created and received during the administrative hearing process in compliance with Chapter 119 of the Revised Code. Files may include notices of opportunity for hearing, hearing requests, hearing scheduling letters, hearing examiner reports of recommendation, final orders and other correspondence and supporting documentation.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain for seventy-five (75) years, then destroy.	Records may be used in cases of appeal filed with the courts and allows the administrative hearing process to run its course. Records may be used if applicants file for a new notary commission following the revocation of a prior commission.	Paper	Shred
Retain for seventy-five (75) years, then destroy.	Records may be used in cases of appeal filed with the courts and allows the administrative hearing process to run its course. Records may be used if applicants file for a new notary commission following the revocation of a prior commission.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Sally Warren	Records Officer	8/23/2022 2:38:10 PM
Approved	Terri Dittmar	Record Administrator	8/25/2022 7:23:16 AM
Approved	Fred Previts	State Archivist	8/25/2022 12:12:02 PM
Approved	Martin Meeks	State Auditor	8/26/2022 9:11:02 AM

Notes

Date	Reason	User