Agency Schedule Detail

Authorization Number : 10900675

Agency Series No. : CPIM-8

Status : Active

Agency Web Link :

Agency : TOS

Confidential Description :

Division :

Vital Description :

Section :

Record Title : Mail Payment Batch Reports and Pay-in Forms

Revision : 0

Record Description : Reports that list and document revenue received by the CPIM program as payment for certification and program registration fees. Such revenue is delivered to and deposited through the Treasurer of State''s Revenue Management department, and is accompanied by a pay-in form. The pay-in form is stored digitally via the OAKS System. Checks are processed through Revenue Management and digitized via the Bank Service Agreement. Check stubs (paper) and CPIM Invoice Forms (paper) are sent to CPIM to be entered into myCPIM.

Retention Period	Retention Justification	Media Code	Method of Disposal
Digitize and retain checks in accordance with the applicable Banking Service Agreement. Check stubs and CPIM Invoice forms may be destroyed at the end of their administrative value.		Paper	Shred
Digitize and retain checks in accordance with the applicable Banking Service Agreement. Check stubs and CPIM Invoice forms may be destroyed at the end of their administrative value.		Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	James Payne	Records Coordinator	5/3/2022 5:05:58 PM
Approved	Michael Lenzo	Records Officer	10/20/2022 3:43:45 PM
Approved	Terri Dittmar	Records Coordinator	10/21/2022 10:46:39 AM
Approved	Martin Meeks	State Auditor	10/26/2022 11:19:19 AM
Approved	Fred Previts	State Archivist	10/26/2022 11:59:15 AM

Notes

Date	Reason	User