Agency Schedule Detail

Authorization Number : 10551770

Agency Series No. : BCI-LAB-26

Status : Active

Agency Web Link :

Agency : AGO

Confidential Description : Confidential Law Enforcement Investigatory Records (CLEIRS) (ORC 149.43), DNA Records (ORC 149.43), and information from the Ohio Law Enforcement Gateway (OHLEG) (ORC 109.57) are confidential.

Division : AGOBCII

Vital Description : Active cases will be needed within 72 hours. Closed cases are not as urgent.

Section :

Record Title : Laboratory Case Files

Revision : 0

Record Description : Records concerning evidence submission and forensic analysis by the Bureau of Criminal Investigation (BCI) laboratory unit for BCI, local law enforcement, or other law enforcement investigations. Records include, but are not limited to, forensic reports, evidence submission sheets and custody records, copies of polygraph reports, lab reports, subpoenas, examiner notes, and photos.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain permanently, unless microfilmed or scanned electronically.	While there are statute of limitations for certain felony and misdemeanor charges, the lab does not receive information from local governments on how cases are resolved. Also the nature of forensic evidence analysis and changes in technology may allow reanalysis of some older cases.	Paper	Shred
Retain permanently, unless microfilmed.	While there are statute of limitations for certain felony and misdemeanor charges, the lab does not receive information from local governments on how cases are resolved. Also the nature of forensic evidence analysis and changes in technology may allow reanalysis of some older cases.	Electronic	Delete
Retain permanently.	While there are statute of limitations for certain felony and misdemeanor charges, the lab does not receive information from local governments on how cases are resolved. Also the nature of forensic evidence analysis and changes in technology may allow reanalysis of some older cases.	Microform	Permanent

Approvals

Status	Name	Title	Date
Approved	Nathan Owens	Records Officer	8/6/2020 7:25:10 AM
Approved	Terri Dittmar	Records Coordinator	8/13/2020 2:34:32 PM
Approved	Martin Meeks	Records Officer	8/13/2020 2:38:58 PM
Approved	Fred Previts	State Archivist	8/13/2020 2:44:50 PM

Notes

Date	Reason	User