Agency Schedule Detail

Authorization Number : 10551762

Agency Series No. : BCI-INV-23

Status : Active

Agency Web Link :

Agency : AGO

Confidential Description : Confidential Law Enforcement Investigatory Records (CLEIRS) (ORC 149.43) and information from the Ohio Law Enforcement Gateway (OHLEG) (ORC 109.57) are confidential.

Division : AGOBCII

Vital Description : Active cases will be needed within 72 hours. Closed cases are not as urgent.

Section :

Record Title : Cold Case Investigation Files

Revision : 0

Record Description : Case files from Bureau of Criminal Investigation (BCI) investigative units pertaining to criminal investigations that have not been solved yet or resulted in a charge. Records include, but are not limited to, request for assistance, reports, evidence submission sheets, custody records, recordings, subpoenas, laboratory notes, and photos.

Retention Period	Retention Justification	Media Code	Method of Disposal
Once case is solved, retain per applicable investigative records retention schedule. Otherwise, retain permanently.	Cold case investigations may require additional evidence or technology to be solved. Therefore retaining records until such information or time is provided is necessary to solve the cases.	Electronic	Delete
Once case is solved, retain per applicable investigative records retention schedule. Otherwise, retain permanently, unless scanned and saved electronically.	Cold case investigations may require additional evidence or technology to be solved. Therefore retaining records until such information or time is provided is necessary to solve the cases.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Nathan Owens	Records Officer	6/22/2020 9:47:00 AM
Approved	Terri Dittmar	Record Administrator	6/22/2020 10:12:00 AM
Approved	Martin Meeks	State Auditor	6/24/2020 8:17:00 AM
Approved	Fred Previts	State Archivist	6/24/2020 9:10:00 AM

Notes

Date	Reason	User