Agency Schedule Detail

Authorization Number : 770-2259

Agency Series No. : Rail - 03

Status : Active

Agency Web Link :

Agency : DOT

Confidential Description : May contain confidential financial statements from funding recipients.

Division : DOT0024

Vital Description : Projects funded with state funds approved by ORDC commissioners or funds procured from the Federal Railroad Administration for freight related projects are necessary for historical reference.

Section : DOT00241

Record Title : Freight Rail Assistance Project Files

Revision : 2

Record Description : Project files contain ORDC commitment letters, acceptance letters, approved project briefings, resolutions, project letters, application forms, consultant bid documents and final reports and appendices.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain permanently.	Agreements may contain clawback provisions which can date back several years or have indefinite timeframes.	Electronic	Permanent
Retain paper file until scanned. Destroy paper after scanning.	Agreements may contain clawback provisions which can date back several years or have indefinite timeframes.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Jim Lapczynski	Records Officer	6/22/2023 8:54:50 AM
Approved	Terri Dittmar	Record Administrator	7/5/2023 7:00:23 AM
Approved	Martin Meeks	State Auditor	7/5/2023 10:24:16 AM
Approved	Fred Previts	State Archivist	7/5/2023 12:40:57 PM

Notes

Date	Reason	User