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Agency Schedule Detail

Authorization Number :  855-1064
Agency Series No. :  MSAD-24
Status :  Active
Agency Web Link : 
Agency :  BWC
Confidential Description :  Records contain the MCO and PBM financial payments and may include operating bank number information.
Division :  BWCMSAD
Vital Description : 
Section :  BWCMSAD
Record Title :  Managed Care Organizations (MCO) and Pharmacy Benefits Manager (PBM) Administrative Payments
Revision :  3
Record Description :  The Managed Care Organizations (MCO) Administrative Payment files contain payment authorization documents, spreadsheets, e-mails and any relevant information necessary for calculating these payments; and the Pharmacy Benefits Manager (PBM) Administrative Payment files contain payment authorization documents, spreadsheets, e-mails and any relevant information necessary for calculating these payments. Statute of limitations applies to these date ranges as follows: Contract termination date prior to 09-28-2005 therefore statute of limitations date is 16 years from date of expiration or termination. Contract termination date 09-28-2005 to 09-28-2012 therefore statute of limitations date is 09-28-2021(Section 4 shortens existing date). Contract termination date after 9-28-2012 to 6-15-2021 therefore statute of limitations date is nine years from date of expiration or termination (O.R.C.2305.06). Contract termination date after 9-16-2021 therefore statute of limitations date is six years from date of expiration or termination (O.R.C.2305.06). Retention justification for paper and machine readable media O.R.C. 2305.06 contract in writing. Except as provided in sections 126.301 and 1302.98 of the R.C., an action upon a specialty or an agreement, contract, or promise in writing shall be brought within six years after the cause of action accrued. Section 4; For causes of action that are governed by section 2305.06 R.C. and accrued prior to the effective date of this act, the period of limitations shall be six years from the effective date of this act or the expiration of the period of limitations in effect prior to the effective date of this act, whichever occurs first.
Retention Period Retention Justification Media Code Method of Disposal
Scan, verify image and securely shred. Paper records can be securely shredded after scanning. Follow O.R.C. 2305.06 - which states an action upon a specialty or an agreement, contract, or promise in writing shall be brought within six years after the cause of action accrued. Paper Shred
Retain 6 years from the date of expiration or termination of the contract, then destroy. Follow O.R.C. 2305.06 - which states an action upon a specialty or an agreement, contract, or promise in writing shall be brought within six years after the cause of action accrued. Electronic Delete

Approvals

Status Name Title Date
Approved JEFF Hitch Records Coordinator 10/13/2022 4:28:53 PM
Approved Colleen Cottrell Erdman Records Officer 10/18/2022 12:52:21 PM
Approved Terri Dittmar Record Administrator 10/19/2022 10:01:04 AM
Approved Fred Previts State Archivist 10/19/2022 4:55:43 PM
Approved Martin Meeks State Auditor 10/20/2022 10:22:39 AM

Notes

Date Reason User

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