Agency Schedule Detail

Authorization Number : 760-1503

Agency Series No. : 4004

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description : These records contain names, addresses, and SSNs.

Division : DHSOBMV

Vital Description :

Section : DHSOBMVTSUP

Record Title : Insufficient and/or Ineligible Title Assistance Requests

Revision : 3

Record Description : This record series may include, but is not limited to, customer requests and inquiries that do not end up resulting in the issuance or correction of a vehicle title for reasons which may include insufficient documentation/evidence provided, situations not requiring or qualifying for our agency’s assistance, etc …

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain for three (3) months after verification of imaged documents in the BMV SharePoint Portal, then destroy.	Allows time for scanned documents to be verified to ensure greater accuracy and provides a period of recall if necessary before paper documents are permanently destroyed.	Paper	Shred
Retain in the BMV SharePoint Portal for six (6) months after the final (image) verification date.	The retention period for these records are set in agency retention Series Authorization Number 760-1101.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Mark Contosta	Records Officer	4/14/2020 10:06:00 AM
Approved	Terri Dittmar	Record Administrator	4/15/2020 10:50:00 AM
Approved	Martin Meeks	State Auditor	4/16/2020 9:34:00 AM

Notes

Date	Reason	User