Agency Schedule Detail

Authorization Number : 10551761

Agency Series No. : OW-AGO-32

Status : Active

Agency Web Link :

Agency : AGO

Confidential Description : Responses to a competitive solicitation are confidential until the announcement of award of a contract or cancellation of the competitive solicitation (ORC 9.28). Possibly contains attorney/client privilege and attorney work product protected by ORC 149.43.

Division : AGOAGOW

Vital Description :

Section : AGOAGOW

Record Title : Unsuccessful Bids and Submissions by Vendors

Revision : 0

Record Description : Quotes and proposed pricing for goods and/or services by soliciting vendors for competitive bids and other purchase needs made by the Ohio Attorney General''s Office (AGO), but are ultimately not awarded a contract. Records include, but are not limited to, request for quotes/qualifications/proposals, technical specifications developed from IT, internal process documents used by IT, legal advice from Business Counsel, questions and answers, evaluations/scoring sheets, and bidding challenges. Winning bids will be retained with the contract file and some bidding documents may be retained with ITS project files for development purposes.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain 2 years from contract awarding.		Electronic	Delete
Retain 2 years from contract awarding, unless scanned and saved electronically.		Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Nathan Owens	Records Officer	4/10/2020 11:00:00 AM
Approved	Terri Dittmar	Record Administrator	4/15/2020 10:49:00 AM
Approved	Martin Meeks	State Auditor	4/16/2020 9:34:00 AM
Approved	Fred Previts	State Archivist	4/17/2020 12:20:00 PM

Notes

Date	Reason	User