Agency Schedule Detail

Authorization Number : 723-0058

Agency Series No. : PER-07

Status : Active

Agency Web Link :

Agency : EXP

Confidential Description : Portions may be confidential by state or federal law or case law, such as Social Security Numbers, home addresses, etc.

Division :

Vital Description :

Section :

Record Title : Personnel files

Revision : 1

Record Description : File maintained for each employee which may include, but is not limited to items such as application/resume, new hire documentation, position descriptions, human resource requests, recommendation for hire, personnel actions, training records, change of address forms, emergency contact information, letters of commendation, policy and procedure acknowledgements, performance evaluations, disciplinary documents, and separation records.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain portions used to verify employment, retirement, or OPERS contributions 50 years after separation for employees prior to 2012. Purge all other records seven years after separation then transfer to Ohio Department of Administrative Services to retain permanently.	OPERS requirements.	Paper	Shred
Retain portions used to verify employment, retirement, or OPERS contributions 50 years after separation for employees prior to 2012. Purge all other records seven years after separation then transfer to Ohio Department of Administrative Services to retain permanently.	OPERS requirements.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Brett Workman	Records Officer	2/25/2020 2:37:00 PM
Approved	Terri Dittmar	Record Administrator	2/26/2020 9:35:00 AM
Approved	Fred Previts	State Archivist	3/5/2020 3:07:00 PM

Notes

Date	Reason	User