| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain 30 years from case closing or until execution, whichever is later. If case resulted in a not guilty verdict or no bills, retain for 2 years from case closing. If the case concerns officer-involved use of force that resulted in no bills, retain 5 years from case closing. | Provides enough time in the event of post-conviction relief, judicial release motions, and prosecutorial or prejudice delays to run their course. In cases where the sentence is death, inmates may be filing habeas motions frequently. | Electronic | Delete |
| Retain 30 years from case closing or until execution, whichever is later. If case resulted in a not guilty verdict or no bills, retain for 2 years from case closing. If the case concerns officer-involved use of force that resulted in no bills, retain 5 years from case closing. If scanned and saved electronically, dispose of paper immediately. | Provides enough time in the event of post-conviction relief, judicial release motions, and prosecutorial or prejudice delays to run their course. In cases where the sentence is death, inmates may be filing habeas motions frequently. | Paper | Shred |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Nathan Owens | Records Officer | 6/2/2025 1:09:37 PM |
| Approved | Terri Dittmar | Records Coordinator | 6/4/2025 9:18:13 AM |
| Approved | Martin Meeks | State Auditor | 6/4/2025 10:46:14 AM |
| Approved | Fred Previts | State Archivist | 6/4/2025 10:57:52 AM |
| Date | Reason | User |
|---|