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Agency Schedule Detail

Authorization Number :  800-0189
Agency Series No. :  10-01
Status :  Active
Agency Web Link : 
Agency :  COM
Confidential Description :   These records may contain tax identification numbers which are not a matter of public record.
Division :  COMUCF2
Vital Description : 
Section :  COMUCF2CLMS
Record Title :  Claim Files
Revision :  4
Record Description :  Claim Files consist of an OUF-6 Unclaimed Funds Claim Form containing owner detail information provided by the original holder that reported and remitted the funds to the Director. The OUF-6 Form is completed and signed by the claimaint and submitted with documentary proof of ownership, including personal identification and/or tax identification number(s). Claim files also include correspondence exchanged between the Division and claimant as well as other documents relevant to the claim.
Retention Period Retention Justification Media Code Method of Disposal
Paper claim files are shredded 60 days after assigned to a claims examiner The paid claim files are the only record of payment with evidence of ownership available when inquiries or new claims are made regarding the funds. This is the only information available detailing why the claim was paid, dropped or denied. Paper Shred
Scanned images are retained permanently. Electronic Permanent

Approvals

Status Name Title Date
Approved Stacey Adams Records Coordinator 8/11/2020 2:22:11 PM
Approved Kelli Lister Records Officer 8/11/2020 2:28:56 PM
Approved Terri Dittmar Record Administrator 8/13/2020 2:33:37 PM
Approved Martin Meeks Records Officer 8/13/2020 2:39:40 PM
Approved Fred Previts State Archivist 8/13/2020 2:45:58 PM

Notes

Date Reason User

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