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Agency Schedule Detail

Authorization Number :  800-0196
Agency Series No. :  10-14
Status :  Active
Agency Web Link : 
Agency :  COM
Confidential Description :  These records may contain social security numbers which are not a matter of public record.
Division :  COMUCF2
Vital Description : 
Section : 
Record Title :  Annual Report of UCF Content of Safe Deposit Boxes
Revision :  2
Record Description :  Form used as a summary to report safe deposit box content by individual owner, also contains original records that account for and justify owner contents removed from safe deposit boxes and sold at a public auction.
Retention Period Retention Justification Media Code Method of Disposal
Retain indefinitely or until claimed. After paid in full, paper safe deposit report is electronically imaged. UCF forms OUF 2-I, OUF 2-B, and the most recent form OUF-5 are the sole source documents attached to the actual safe deposit box contents. This inventory can not be separated from the contents without creating confusion and disorder for the locator, accountability and claim sections, who are responsible for researching, maintaining and paying the claims on safe deposit box contents. Paper Shred
Retained permanently beginning January 1, 2020. Documents the contents of dormant safe deposit boxes at time reported to the Division and disposition of its contents over time. It is essential that the Division, as a fiduciary for the unclaimed properties, account for its handling and disposition of unclaimed property. Electronic Permanent

Approvals

Status Name Title Date
Approved Stacey Adams Records Coordinator 1/24/2020 11:55:00 AM
Approved Kelli Lister Records Officer 2/14/2020 1:39:00 PM
Approved Terri Dittmar Record Administrator 2/20/2020 8:33:00 AM
Approved Martin Meeks State Auditor 2/20/2020 1:28:00 PM
Approved Fred Previts State Archivist 2/25/2020 2:41:00 PM

Notes

Date Reason User

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