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Agency Schedule Detail

Authorization Number :  800-0828
Agency Series No. :  10-22
Status :  Active
Agency Web Link : 
Agency :  COM
Confidential Description :  These records may contain tax identification and financial account numbers which are not a matter of public record.
Division :  COMUCF2
Vital Description : 
Section :  COMUCF2ACCT
Record Title :  Monthly Balancing Detail
Revision :  0
Record Description :  This record retention schedule consists of supporting account statements and investment performance and expenditure details used to create the Superintendent''s Monthly Financial Report.
Retention Period Retention Justification Media Code Method of Disposal
Paper Statements will be kept until 6 months after the close of the fiscal year and then scanned and destroyed. The monthly balancing detail serves as the basis for the Superintendent Monthly Report and documents handling of unclaimed funds remitted to the Division. Paper Shred
Once image is scanned and verified for accuracy, legibility and completeness the electronic copy will be maintained indefinitely. Electronic Permanent

Approvals

Status Name Title Date
Approved Stacey Adams Records Coordinator 1/24/2020 11:23:00 AM
Approved Kelli Lister Records Officer 2/14/2020 1:22:00 PM
Approved Terri Dittmar Record Administrator 2/20/2020 8:30:00 AM
Approved Fred Previts State Archivist 2/25/2020 3:44:00 PM
Approved Martin Meeks State Auditor 3/2/2020 2:09:00 PM

Notes

Date Reason User

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© 2025 - RIMS, State of Ohio