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Agency Schedule Detail

Authorization Number :  50750131
Agency Series No. :  402-41-23
Status :  Active
Agency Web Link : 
Agency :  ODM
Confidential Description :   
Division :  ODMFISC
Vital Description :  The GAAP and SEFA reports have many different spreadsheets and reports that are necessary to complete. To accurately report, historical spreadsheets and worksheets are necessary.
Section :  ODMFISC
Record Title :  Annual Financial Reports
Revision :  4
Record Description :  Schedule of financial reports: (OBM-GAAP - Generally Accepted Accounting Principles, used to compile the Ohio Comprehensive Annual Financial Report. SWCAP - ODM Allocation of the statewide Cost Allocation Plan. Schedule of Federal Financial Assistance - schedule of federal grants dollars received by ODM during the state fiscal year.) Files include backup documentation, worksheets, and related correspondence.
Retention Period Retention Justification Media Code Method of Disposal
Retain until superseded, obsolete or replaced, then print and store in Medicaid record storage area. Frequent references and inquires by federal /state officials and ODM staff requires long-term retention. These are essential source documents with high volume, long-term use for budget planning and audit settlement. Electronic Delete
Retain in Medicaid records center, provided audits have been completed and released, and all discrepancies have been resolved. Frequent references and inquiries by federal/state officials and ODM staff requires long-term retention. These are essential source documents with high volume, long-term use for budget planning and audit settlement. Paper Permanent

Approvals

Status Name Title Date
Approved Dennis Hawk Records Coordinator 1/8/2024 1:22:57 PM
Approved Katherine DuMond Records Officer 1/12/2024 10:38:45 AM
Approved Terri Dittmar Record Administrator 1/16/2024 9:36:38 AM
Approved Fred Previts State Archivist 1/16/2024 12:57:47 PM
Approved Martin Meeks State Auditor 1/17/2024 9:13:41 AM

Notes

Date Reason User

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