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Agency Schedule Detail

Authorization Number :  10551750
Agency Series No. :  BCI-ID-024
Status :  Active
Agency Web Link : 
Agency :  AGO
Confidential Description :  Information from an application may be confidential under ORC 109.57(D) and (E) (cannot release civilian prints without subpoena), ORC 2953.32(D) and 2953.53(D) (sealed records), and ORC 149.43 (social security numbers).
Division :  AGOBCII
Vital Description :  Webcheck agencies submit their collected applications to BCI, so these may be only records in existence.
Section : 
Record Title :  Civilian Applicant Background Checks
Revision :  0
Record Description :  Documents background check requests by applicants for, but not limited to, employment background checks, child placement, personal use/need, VISA purposes, occupational licenses, and carrying a concealed handgun license (CHL) permits. Applications are compared to the Computerized Criminal History (CCH) and Automated Fingerprint Identification System (AFIS) to see if there is any disqualifying criminal history. Records include, but are not limited to, application, fingerprint collection, and response letters from the Bureau of Criminal Investigation (BCI) confirming the status of the check.
Retention Period Retention Justification Media Code Method of Disposal
Retain 6 years and is no longer a RapBack enrollee. Provides an extra year for reviewing previous application for those licenses/permits that have a 5 year renewal cycle, such as the CHL licenses. RapBack enrollees need fingerprints on file for entire time they are enrolled in the RapBack program. Electronic Delete
Retain 6 years and is no longer a RapBack enrollee, unless scanned and saved electronically, then destroy. Provides an extra year for reviewing previous application for those licenses/permits that have a 5 year renewal cycle, such as the CHL licenses. RapBack enrollees need fingerprints on file for entire time they are enrolled in the RapBack program. Paper Shred

Approvals

Status Name Title Date
Approved Nathan Owens Records Officer 12/18/2019 7:22:00 AM
Approved Terri Dittmar Record Administrator 12/19/2019 7:49:00 AM
Approved Fred Previts State Archivist 12/19/2019 9:42:00 AM
Approved Martin Meeks State Auditor 12/19/2019 1:17:00 PM

Notes

Date Reason User

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