Agency Schedule Detail

Authorization Number : 10551746

Agency Series No. : 65-OAG-57

Status : Active

Agency Web Link :

Agency : AGO

Confidential Description : Contains Confidential Law Enforcement Investigatory Records (CLEIRs) and Law Enforcement Automated Data System (LEADS) reports protected by ORC 177.03(D)(5) and ORC 149.43.

Division : AGOOC65

Vital Description : Some task forces may have the only copy of a record.

Section :

Record Title : Task Force Files

Revision : 0

Record Description : Documents the operation and case work of task forces approved by the Ohio Organized Crime Investigations Commission (OOCIC) per ORC 177. Records include, but are not limited to, records created or collected in the course of the investigation, intelligence gathered, records used to help manage or operate a task force, reports, and correspondence between OOCIC, local law enforcement, federal law enforcement, prosecutors, and other criminal justice entities. Administrative records related to a task force will be retained by OOCIC per separate, applicable records retention schedules.

Retention Period	Retention Justification	Media Code	Method of Disposal
Upon closure of task force, return all work to lead task force agency. If BCI or AGO is lead agency, retain for 5 years from task force closure or 2 years from last appealable court action, whichever is later.	The return of task force work to lead task force agency assures records are with agency that will most benefit from them, such as for continuing cold case investigations. Retaining any BCI or AGO-led task force information for several years after last appealable court action will assure records are not needed if no further appeals occur.	Electronic	Delete
Upon closure of task force, return all work to lead task force agency. If BCI or AGO is lead agency, retain for 5 years from task force closure or 2 years from last appealable court action, whichever is later, unless scanned and saved electronically.	The return of task force work to lead task force agency assures records are with agency that will most benefit from them, such as for continuing cold case investigations. Retaining any BCI or AGO-led task force information for several years after last appealable court action will assure records are not needed if no further appeals occur.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Nathan Owens	Records Officer	11/29/2019 10:15:00 AM
Approved	Terri Dittmar	Record Administrator	12/3/2019 7:21:00 AM
Approved	Fred Previts	State Archivist	12/3/2019 1:40:00 PM
Approved	Martin Meeks	State Auditor	12/9/2019 8:04:00 AM

Notes

Date	Reason	User