Agency Schedule Detail

Authorization Number : 195-0334

Agency Series No. : DEV-3F-01

Status : Active

Agency Web Link :

Agency : DEV

Confidential Description : May contain confidential business and personal and information such as Employer Identification Numbers, Social Security numbers, and trade secrets.

Division :

Vital Description :

Section :

Record Title : THIRD FRONTIER R&D PROJECT GRANTS

Revision : 0

Record Description : This record series pertains ONLY to research and development projects financed in whole or in part with the proceeds of a Third Frontier bond issue. Records include, but are not limited to, applications, grant agreements and ancillary agreements, amendments, supporting documentation, exhibits, award letters, invoices, payments, reports, correspondence, and other records filed with and related to the project.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain hard copies of the original Project file for at least six (6) years after the effective date of the Project.	Pursuant to the Tax Compliance Certificate of Issuer, hardcopies of the original Project file must be retained for at least six years after issue date.	Paper	Shred
Retain "Project Data" during the three-year period following the final maturity or redemption date of the bond issue from which funds were used to support the Project, or, if later, while any refunding bonds that refund the bond issue are outstanding and for the three-year period following the final maturity or redemption date of any of the refunding bonds. "Project Data" will include: the name of the grant recipient, a brief project description, a summary of the scope of work, and vendor payment information. NOTES: Statutory or regulatory provisions may affect retention requirements and will take precedence over the retention language set forth in this schedule. Records subject to audit shall be further retained until audit report is released and discrepancies addressed. LITIGATION HOLD: Records subject to litigation hold must be retained until the hold is lifted by the Legal Office, regardless of whether the specified retention period has elapsed.		Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	M Okeefe	Records Coordinator	10/2/2019 9:13:00 AM
Approved	Benjamin LaGrasso	Records Officer	11/8/2019 10:22:00 AM
Approved	Terri Dittmar	Record Administrator	11/13/2019 8:35:00 AM
Approved	Martin Meeks	State Auditor	11/14/2019 8:57:00 AM
Approved	Fred Previts	State Archivist	1/23/2020 10:44:00 AM

Notes

Date	Reason	User