Agency Schedule Detail

Authorization Number : 800-0149

Agency Series No. : 65-14

Status : Active

Agency Web Link :

Agency : COM

Confidential Description :

Division : COMREL1

Vital Description :

Section : COMREL1

Record Title : Real Estate, Appraiser, Home Inspector, AMC and Cemetery Files - No Further Action - Public Records

Revision : 7

Record Description : This retention schedule pertains to records received by the Division regarding a complaint against a registration, license or certification relating to appraisers, appraisal management companies, a person engaged in unlicensed activity (ORC 4768.14, 4764.16 or 4735.052), real estate licensees, foreign real estate licensees, home inspector licensees or cemeteries which resulted in the Division taking no further action or withdrawing charges resulting in no further action. This retention schedule consists of, but is not limited to, the complaint, letters notifying the parties no further action will be taken, any proof of service, any appeal responses, any exhibits submitted to the Board or Commission for its review, any Board or Commission orders or any related correspondence.

Retention Period	Media Code	Method of Disposal
Paper records are retained on-site until the disciplinary file is closed at the administrative level - the date of the Division''''''''s final notice or the date of the Board or Commission Order, whichever is later. Then the paper records may be maintained off-site for five years after the disciplinary file is closed at the administrative level - the date of the Division''''''''s final notice or the date of the Board or Commission Order, whichever is later. Then paper record may be recycled.	Paper	Recycle
For any records maintained in machine readable format, the records shall be maintained five years after the disciplinary file is closed on the administrative level - date of the Division''''''''s final notice or the date of the Board or Commission Order, whichever is later. Then the record shall be destroyed.	Electronic	Shred
For any records maintained in microform, the records shall be maintained five years after the disciplinary file is closed on the administrative level - date of the Division''''''''s final notice or the date of the Board or Commission Order, whichever is later. Then the microform shall be destroyed.	Microform	Recycle

Approvals

Status	Name	Title	Date
Approved	Ed Woodruff	Records Officer	5/17/2019 1:07:00 PM
Approved	Terri Dittmar	Record Administrator	5/20/2019 7:29:00 AM
Approved	Martin Meeks	State Auditor	5/20/2019 1:11:00 PM

Notes

Date	Reason	User