Agency Schedule Detail

Authorization Number : 800-0710

Agency Series No. : 65-12

Status : Active

Agency Web Link :

Agency : COM

Confidential Description : These records may contain an appraiser's current residence which is not a matter of public record for purposes of section 149.03 and 4763.05(A)(1)(a) of the Revised Code.

Division : COMREL1

Vital Description :

Section : COMREL1ENFO

Record Title : Real Estate Appraiser & Appraisal Management Company Disciplinary Files - Public Records

Revision : 2

Record Description : This retention schedule pertains to records received by the Division regarding a complaint an appraisal management company licensee, a person engaged in unlicensed activity (ORC 4768.14) or a complaint against an appraiser registration, license or certification that is a matter of public record. This retention schedule consists of, but is not limited to, the complaint, records received with the complaint, notice of opportunity for hearing and charging document, proof of service related to the formal hearings or orders, settlement agreements, hearing officer reports, objections to hearing officer reports, transcripts, board orders, exhibits submitted to the board for its review in the matter or documents related to any appeals to a court. These records may contain an appraiser''s current residence which is not a matter of public record for purposes of section 149.03 and 4763.05(A)(1)(a) of the Revised Code.

Retention Period	Media Code	Method of Disposal
Paper copy is retained on-site until the disciplinary file is closed at the administrative level or upon the expiration of appeals, whichever is later. Then, the paper copy is imaged and indexed on the computer. Upon confirmation that the paper copy is imaged and indexed, then the paper copy is destroyed.	Paper	Shred
Any images on microform are to be retained for five years after the disciplinary file is closed at the administrative level or upon the expiration of appeals, whichever is later. Then, images on microform are to be destroyed.	Microform	Shred
Images on the computer are to be retained for five years after the disciplinary file is closed at the administrative level or upon the expiration of appeals, whichever is later. Then, images on the computer are to be destroyed.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Ed Woodruff	Records Officer	5/17/2019 1:01:00 PM
Approved	Terri Dittmar	Record Administrator	5/20/2019 7:28:00 AM
Approved	Martin Meeks	State Auditor	5/20/2019 3:24:00 PM

Notes

Date	Reason	User