Agency Schedule Detail

Authorization Number : 800-0709

Agency Series No. : 65-11

Status : Active

Agency Web Link :

Agency : COM

Confidential Description :

Division : COMREL1

Vital Description :

Section : COMREL1ENFO

Record Title : Real Estate Disciplinary Files - Public Records

Revision : 2

Record Description : This retention schedule pertains to records received by the Division regarding a complaint against a person engaging in unlicensed activity (ORC 4735.52 & 4764.16) or a complaint against a real estate licensee, a foreign real estate dealer or salesperson or a licensed home inspector. This retention schedule consists of, but is not limited to, the complaint, records received with the complaint, notice of hearing and charging document, citation letter, proof of service related to the formal hearings or orders, settlement agreements, hearing officer reports, objections to hearing officer reports, transcripts, commission orders, exhibits submitted to the commission for its review in the matter or documents related to any appeals to a court.

Retention Period	Media Code	Method of Disposal
Paper copy is retained on-site until the disciplinary file is closed at the administrative level or upon the expiration of appeals, whichever is later. Then, the paper copy is imaged and indexed on the computer. Upon confirmation that the paper copy was imaged and indexed on the computer, then the paper copy is to be destroyed.	Paper	Recycle
Any images on microfiche are to be retained for five years after the disciplinary file is closed on the administrative level or upon the expiration of the appeals, whichever is later. Then, the image on the microfiche is to be destroyed.	Microform	Recycle
Images on the computer are to be retained for five years after the disciplinary file is closed on the administrative level or upon the expiration of the appeals, whichever is later. Then, the image on the computer is to be destroyed.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Ed Woodruff	Records Officer	5/17/2019 12:53:00 PM
Approved	Terri Dittmar	Record Administrator	5/20/2019 7:27:00 AM
Approved	Martin Meeks	State Auditor	5/20/2019 2:15:00 PM

Notes

Date	Reason	User